Privacy Policy
Colonial American Development
Effective Date: March 17, 2026
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Overview
Colonial American Development (“we,” “our,” or “us”) is committed to protecting the privacy of our residents, applicants, and website visitors. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website or interact with us online.
This policy complies with applicable federal laws, including Rural Development (RD) program regulations, HUD requirements, the Fair Housing Act, and relevant state laws in Ohio and West Virginia.
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Information We Collect
Personal Information
We may collect personal information when you apply for housing, contact us, or use our website, including:
• Name
• Address
• Phone number
• Email address
• Date of birth
• Social Security number (collected only through secure application systems)
• Employment and income information
• Household member details
Non-Personal Information
We may automatically collect certain technical information, such as:
• IP address
• Browser type
• Device type
• Pages visited on our website
• Date and time of visits
Cookies and Tracking
Our website may use cookies or similar technologies to enhance your browsing experience and analyze website usage.
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How We Use Your Information
We use collected information to:
• Process rental applications and determine eligibility in compliance with RD and HUD guidelines
• Communicate with applicants and residents regarding their housing
• Respond to inquiries and provide customer service
• Comply with all federal, state, and local housing regulations
• Maintain accurate company and resident records
• Improve our website and services
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Fair Housing and HUD Compliance
Colonial American Development is committed to the principles of the Fair Housing Act and other federal, state, and local housing laws. We do not discriminate on the basis of race, color, religion, sex, national origin, familial status, disability, or any other protected class.
We comply with HUD and Rural Development program regulations, including verification of applicant eligibility and proper handling of income and household data.
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Sharing of Information
We do not sell your personal information.
We may share information only when necessary with:
• Government agencies, including HUD and Rural Development, for compliance
• Property management staff and affiliated entities
• Tenant screening providers (credit/background checks)
• Service providers assisting with operations or website functionality
• Legal authorities when required by law
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Data Security
We take reasonable administrative, technical, and physical measures to protect your personal information. Sensitive data submitted online is handled through secure systems where applicable.
In the event of a data breach involving personal information, we will provide notifications as required by applicable law.
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Your Rights
Residents and applicants may have the right to:
• Request access to their personal information
• Request corrections to inaccurate information
• Request deletion of certain information, where permitted by law
Some information may be retained as required by Rural Development regulations and applicable housing laws.
To make a request, please contact us using the information below.
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Third-Party Links
Our website may contain links to third-party services, such as online applications or payment portals. We are not responsible for the privacy practices of those external sites.
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Children’s Privacy
This website is not intended for children under the age of 13. We do not knowingly collect personal information from children.
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Information Retention
We retain personal information in accordance with:
• Rural Development (RD) program requirements
• Federal, state, and local housing regulations in Ohio and West Virginia
• Company record retention policies
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Policy Updates
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.
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Contact Us
If you have questions about this Privacy Policy or how your information is handled, please contact us:
Colonial American Development
400 S. 5th Street, Suite 400, Columbus, Ohio 43215
Phone: (614)224-2083